passport application in under review at rpo for long time 9968875644 Seeing your passport application stuck with the status “Under Review at RPO” for a long time can be frustrating and even worrying, especially if you have a travel plan. This status indicates that your file has moved beyond the initial scrutiny at the Passport Seva Kendra (PSK) and is now with the Regional Passport Office (RPO) for final approval.

Here’s a detailed breakdown of what this means, why it might be taking a long time, and what you can do to resolve it.

What is the RPO’s Role?

The Regional Passport Office (RPO) is the final authority in the passport issuance process. After your documents are verified at the PSK and the police verification report is received, the RPO’s job is to:

  • Scrutinize the entire application file, including the online data, documents submitted, and police report.
  • Check for any discrepancies between the submitted information and the police report.
  • Give final approval for the passport to be printed and dispatched.

When your application is “Under Review at RPO,” it means the file is pending with an official at this final stage. A long delay at this point usually indicates a specific issue that requires clarification.

Common Reasons for a Long Delay at the RPO

A file can get held up at the RPO for several reasons. Understanding the cause is the first step toward finding a solution.

  1. Police Verification (PV) Report Issues: This is the most frequent reason for delays.
    • Adverse Report: The police submitted a report with negative remarks (e.g., criminal record, unverified address, no one was found at the given address during the visit).
    • Incomplete or Unclear Report: The police verification report is missing key information or the scanned copy sent to the RPO is unreadable.
    • Pending Report: The police have not yet submitted their report to the RPO. While this should typically be a separate status, some RPOs may put the file on hold until the report is received.
  2. Document Discrepancy: The RPO has found a mismatch between the details in your application form and your submitted documents.
    • Spelling Mismatch: A slight difference in the spelling of your name, your parents’ names, or your address across different documents (e.g., Aadhaar card vs. school leaving certificate).
    • Address Mismatch: Your current address proof does not match the address provided in your application form.
    • Date of Birth Mismatch: A discrepancy in the date of birth on your birth certificate and other documents.
  3. Missing or Unreadable Documents:
    • One of the required documents was not submitted or uploaded correctly.
    • A photocopy of a document was blurry or unclear, making it difficult for the RPO official to read.
  4. Previous Passport Issues:
    • If you are applying for a re-issue, there might be an issue with your previous passport’s record (e.g., it was reported lost but never officially surrendered).
  5. High Volume of Applications: In major cities like Delhi, Mumbai, or Bengaluru, RPOs often face a massive backlog, and a file may simply be in the queue for a longer-than-expected review.

passport application in under review at rpo for long time 9968875644

What You Should Do: A Step-by-Step Action Plan

Waiting patiently for an update is often not the best strategy. Here’s how you can be proactive.

Step 1: Check the Status on the Official Portal (Again) Log in to the Passport Seva portal and go to “Track Application Status.” Read the exact message carefully. Sometimes, the portal provides a specific reason for the delay, such as “Police Verification Report is not clear.”

Step 2: Contact Your Local Police Station If the status points to police verification issues, visit the police station that was responsible for your PV. Politely inquire about the status of your report and whether there were any adverse remarks. If the report has not been submitted, a respectful follow-up can often expedite the process.

Step 3: Visit the Passport Seva Kendra (PSK) Go to the PSK where you submitted your application. They often have a dedicated “Grievance Counter” or “Enquiry Cell.” Explain your situation to the officials. They can look up the specifics of your file and may be able to advise you on what the RPO’s query is.

Step 4: Visit the Regional Passport Office (RPO) If the PSK cannot help, the next logical step is to visit the RPO directly. Take all your original documents, the application receipt, and any other relevant papers.

  • Locate the Public Grievance Cell: Most RPOs have a grievance cell or a dedicated counter for applicants with pending files.
  • Meet the Officials: Politely explain your situation, stating your File Number and the current status. They can check the system and tell you the exact reason for the hold.
  • Be Prepared: If they ask you to submit any additional documents or a clarification affidavit, be prepared to do so promptly.

Step 5: Use Official Grievance Channels If your physical visits are not yielding results, use the official online channels.

  • Passport Seva Portal: Log in and submit a grievance through the “Feedback/Grievance” section. Provide your file number and a detailed description of the issue.
  • National Call Centre: You can call the toll-free number 1800-258-1800 for assistance. They can provide general updates and may be able to escalate your case.

What NOT to Do

  • Do not pay a bribe or a middleman. This is illegal and will not guarantee a faster result. It can also lead to more complications and put your application at risk.
  • Do not lose your cool. The officials at the PSK and RPO handle hundreds of cases a day. Be polite and respectful. A calm and cooperative attitude is more likely to get you the help you need.
  • Do not give up. Persistence is key. Follow up regularly and systematically, and most pending issues can be resolved.

In conclusion, a long delay at the RPO is almost always a sign that there is a specific question about your application that needs to be answered. By being proactive, visiting the right offices, and following the official channels, you can quickly move your file from “Under Review” to “Passport Dispatched.”

Passport Application Under Review at RPO for a Long Time

It is not uncommon for passport applications in Delhi, or elsewhere in India, to get stuck “under review at the Regional Passport Office (RPO)” for an unusually long period. This status often confuses applicants who are unsure whether the delay is normal or if their application requires further action.

Common Reasons for Delay

  • Pending Police Verification: If police verification is incomplete, delayed, or not submitted properly, the RPO keeps the application on hold.
  • Document Discrepancies: Even minor inconsistencies in name, address, or date of birth across documents can trigger additional scrutiny.
  • High Application Load: In busy cities like Delhi, RPOs handle thousands of cases daily, which naturally slows down processing.
  • Special Cases: Applications involving name changes, lost/damaged passports, or adverse police reports often take longer.
  • Background or Security Check: Certain cases may require additional verification by the RPO before approval.

What You Can Do

  • Track Status Online: Regularly check the Passport Seva portal for updates on your file.
  • Contact RPO or Passport Seva Kendra (PSK): If your application stays “under review” beyond the normal timeframe (3–4 weeks for regular, 1 week for Tatkal), it’s advisable to contact RPO officials directly.
  • Reconfirm Police Verification: Visit your local police station to ensure your verification has been successfully forwarded.
  • Submit Clarifications Quickly: If the RPO requests additional documents or clarification, respond immediately to prevent further delay.
  • Seek Professional Support: A Passport Agent in Delhi can help escalate cases by checking what’s causing the delay, coordinating with authorities, and guiding you on the next steps.

When to Escalate

If your application has been “under review” for more than a month (normal) or over 7–10 working days (Tatkal), you should:

  • File a query through the Passport Seva helpline.
  • Visit the RPO in person with your file number.
  • In rare cases, file a grievance through the Centralized Public Grievance Redress and Monitoring System (CPGRAMS).

Would you like me to also draft a ready-to-use email template you can send to the RPO for follow-up on a delayed passport application?

Quick Checklist – Passport Application Under Review at RPO

  • Check your status regularly on the Passport Seva portal.
  • Confirm that police verification has been completed and forwarded.
  • Look for document mismatches (name, address, DOB) and correct if needed.
  • Wait up to 3–4 weeks (Normal) or 7–10 days (Tatkal) before escalating.
  • Contact your RPO/PSK directly if the delay exceeds the normal timeframe.
  • Respond quickly if RPO requests extra documents or clarification.
  • For faster resolution, consult a Passport Agent in Delhi to follow up and escalate your case.