passport for government employees For employees of the Central Government, State Government, Public Sector Undertakings (PSUs), or Statutory Bodies, the process of obtaining an Ordinary Passport (Navy Blue) involves unique documentation requirements designed to ensure their application is approved by the employer.
While the fees remain the same as for a general applicant, the submission of a specific Annexure is mandatory.
1. Mandatory Special Documents (Annexures) passport for government employees
A government employee must submit one of the following three certificates from their controlling/administrative authority to proceed with the application. The choice directly affects the speed of the Police Verification (PV) process.
A. Identity Certificate (IC) – Annexure ‘B’ : passport for government employees
This is the fastest route, as it waives the pre-issue Police Verification.
| Requirement | Details | Benefit |
| Document | Identity Certificate in original (Annexure ‘B’). | No Pre-Issue PV: Passport is printed immediately after PSK approval. |
| Format | Must be on the official letterhead of the Ministry/Department/Office. | Highly formal document. |
| Signatory | Signed by the Head of the Office or an authorized Gazetted Officer. | The signatory is certifying the applicant’s details and clearance. |
| Validity | Valid for six months from the date of issue. | Must be recent. |
B. No Objection Certificate (NOC) – Annexure ‘G’ : passport for government employees
This is a fast track, issuing the passport before the PV is complete.
| Requirement | Details | Benefit |
| Document | No Objection Certificate in original (Annexure ‘G’). | Post-Issue PV: Passport is printed and dispatched before the Police Verification report is received. |
| Format | Must be on the official letterhead. | Less formal than the IC, but still a departmental clearance. |
| Signatory | Signed by the Head of the Office or an authorized Gazetted Officer. | Certifies that the department has no objection to the issuance. |
C. Prior Intimation (PI) Letter – Annexure ‘H’ : passport for government employees
This is the minimum requirement, which follows the standard PV route.
| Requirement | Details | Benefit |
| Document | Prior Intimation Letter (Annexure ‘H’). | Pre-Issue PV: Applicant informs the department, and the application proceeds through the standard, full Police Verification before passport issuance. |
| Format | A simple letter from the employee to their department. | Minimal administrative burden on the department. |
| Action | The applicant submits a copy to the PSK and sends the original to their Controlling Authority. | Ensures official record of the application. |
2. Standard Supporting Documents (Mandatory for All) : passport for government employees
Regardless of the Annexure submitted, all government employees must carry the following general documents:
- Proof of Present Address (POA): Aadhaar Card (if updated to current address), Utility Bill (electricity/water) in applicant’s name, Bank Passbook (photo attested), or Registered Rent Agreement (if applicable).1
- Proof of Date of Birth (DOB): Birth Certificate, Matriculation Certificate, or Transfer/School Leaving Certificate.2
- Proof of Identity (POI): Aadhaar Card, PAN Card, Service Photo Identity Card issued by the department.
- Proof of Non-ECR (Emigration Check Required) Status: The Annexures (B, G, H) themselves generally serve as proof for Non-ECR status for the government employee.
- Application Printout: The printed copy of the online filled application form (ARN receipt).3
3. Passport Application Fees : passport for government employees
The fees for an Ordinary Passport are standard for all Indian citizens, including government employees. The fee depends on the scheme (Normal/Tatkaal) and the booklet size.4
Fees must be paid online during the appointment booking process.5
| Service Required | Booklet Pages | Validity | Normal Fee | Tatkaal Fee (Total) |
| Fresh/Re-issue (Adult) | 36 pages | 10 years | ₹1,500 | ₹3,500 (₹1500 + ₹2000 Tatkaal) |
| Fresh/Re-issue (Adult) | 60 pages | 10 years | ₹2,000 | ₹4,000 (₹2000 + ₹2000 Tatkaal) |
| Fresh/Re-issue (Minor) | 36 pages | 5 years | ₹1,000 | ₹3,000 (₹1000 + ₹2000 Tatkaal) |
🚨 Note on Fees: Official vs. Ordinary : passport for government employees
- Ordinary Passport (Navy Blue): Fees are as listed above.
- Official (White) & Diplomatic (Maroon) Passports: These passports, issued for official government duty, are typically issued free of charge to the eligible government employee.6
4. Special Provisions for Dependent Family Members : passport for government employees
Dependent family members (spouses and minor children) of Gazetted Government servants, who apply for an Ordinary Passport, can also benefit from expedited processing.7
- Waiver of PV: Spouses and dependent children below 18 years can be issued a passport without pre-issue police verification if they submit the Identity Certificate (Annexure ‘B’) signed by the government employee’s Controlling/Administrative Authority.
- Required Proof: They must also submit standard relationship proof (Marriage Certificate for spouse, Birth Certificate for children) and a copy of the government employee’s passport.
- Passport for Government Employees – Documents and Fees
Includes: detailed process, required documents, special rules, fee structure, and practical tips for 2025.
✳️ Introduction
If you’re a government employee in India, applying for a passport is slightly different from that of a private citizen. While the type of passport remains the same (an ordinary blue passport for personal use), the documents, verification process, and eligibility for certain exemptions differ.
This guide explains everything you need to know about applying for a passport as a government or PSU employee, including the documents required, fees, and important forms (Annexures A, G, and H).
🏛️ 1. Types of Passports for Government Employees : passport for government employees
Government employees may be eligible for different passport types, depending on the purpose of travel:
Type
Color
Purpose
Issued To
Ordinary Passport (Type P)
Dark Blue
Personal use (leisure, private travel)
All Indian citizens, including govt employees
Official Passport (Type S)
White
Official government travel abroad
Officers/employees deputed by government
Diplomatic Passport (Type D)
Maroon
Diplomatic or top-level official missions
Diplomats, ambassadors, senior officers
🟢 Most government employees applying for personal travel receive the blue Ordinary Passport.
📑 2. Documents Required for Government Employees : passport for government employees
Government employees have specific documentation options designed to simplify the process. Depending on your situation, you can submit one of the following three sets of documents for employment verification.
A. Identity Certificate (Annexure A / Annexure B) : passport for government employees
This certificate is issued by your employer or the head of your department.
It serves as proof that you are a regularly appointed employee of a recognized government department, PSU, or autonomous body.
✅ When to Use: passport for government employees
If you are a regular employee (not contractual).
If your employer’s verification is complete and up-to-date.
🧾 Contents of the Certificate:
Full name and designation of the applicant.
Official address and organization name.
Certification by head of department (HOD) or competent authority.
Departmental seal and signature.
📌 Benefit:
Passport may be issued on a post-police-verification basis, meaning it can be printed before verification is completed.
B. No Objection Certificate (NOC) – Annexure G/M
A No Objection Certificate is an official letter from your department confirming that it has no objection to you applying for a passport.
✅ When to Use: passport for government employees
If you cannot get an Identity Certificate.
If you are on probation, contract, or deputation but your employer approves your passport application.
🧾 Contents of the NOC:
Employee name, designation, and office details.
A statement confirming that the department has no objection to the passport issuance.
Authorized officer’s signature and office seal.
📌 Benefit:
Simplifies the verification process and ensures transparency with your department.
C. Prior Intimation Letter (Annexure H) passport for government employees
If you are unable to get a formal NOC or Identity Certificate, you can submit a self-signed Prior Intimation Letter to your department before applying.
✅ When to Use: passport for government employees
When the department does not issue NOCs.
When applying under the Normal scheme (not Tatkaal).
For employees in PSUs or autonomous bodies where prior approval is sufficient.
🧾 Format Includes:
Applicant’s name, designation, and department.
A declaration that the department has been informed about the passport application.
Signature, date, and official address of the applicant.
📌 Benefit: passport for government employees
Easiest route for regular government employees who don’t need departmental approval.
📂 3. Other Common Documents Required passport for government employees
Regardless of your employment type, you’ll need to provide the following standard documents when applying for a passport:
Category
Document Examples
Proof of Identity
Aadhaar card, PAN card, voter ID, or service ID card
Proof of Address
Utility bill, rent agreement, or government accommodation allotment letter
Proof of Date of Birth
Birth certificate, school leaving certificate, or extract of service record
Photographs
Taken at PSK during biometric verification
Employment Proof (for Tatkaal)
Service ID or employer’s letter if applying for urgent issuance
💰 4. Passport Fees for Government Employees (2025) passport for government employees
Government employees pay the same passport fees as other citizens.
However, their documents (like IC or NOC) may qualify them for faster processing under the Tatkaal scheme.
A. Normal Passport Fees
Service Type
Pages / Validity
Application Mode
Fee (INR)
Fresh or Reissue (36 pages, 10 years)
Adult
Normal
₹1,500
Fresh or Reissue (60 pages, 10 years) passport for government employees
Adult
Normal
₹2,000
Minor (below 18 years)
36 pages, 5 years or until 18
Normal
₹1,000
B. Tatkaal Passport Fees passport for government employees
Service Type
Pages / Validity
Application Mode
Fee (INR)
Fresh or Reissue (36 pages, 10 years)
Adult
Tatkaal
₹3,500
Fresh or Reissue (60 pages, 10 years)
Adult
Tatkaal
₹4,000
Minor (below 18 years)
36 pages
Tatkaal
₹3,000
💡 Tatkaal applications are processed faster (usually 1–3 working days).
Government employees with a valid Identity Certificate can often use Tatkaal without additional documents like verification certificates.
🧭 5. Step-by-Step Application Process passport for government employees
Step 1: Register on the Passport Seva Portal
Visit the Passport Seva website, create an account, and log in to fill out the form.
Step 2: Select Application Type
Choose “New Passport” or “Reissue Passport” and select Normal or Tatkaal service.
Step 3: Attach Required Documents
Upload the necessary annexure (A, G, or H) and standard ID/address proofs.
Step 4: Pay Fees Online
Use debit card, credit card, or net banking to pay the prescribed fees.
Step 5: Book PSK Appointment
Choose the nearest Passport Seva Kendra (PSK) or Post Office Passport Seva Kendra (POPSK) — for Gurgaon, this falls under RPO Delhi.
Step 6: Visit PSK
Carry original documents for verification, including your IC/NOC/Intimation Letter.
Step 7: Police Verification
If you submitted an Identity Certificate, your passport might be issued before police verification.
Otherwise, the local police will contact you for standard verification.
Step 8: Passport Dispatch
Once approved, your passport is printed and dispatched through India Post Speed Post.
⚖️ 6. Important Rules for Government Employees : passport for government employees
Dual Passports: passport for government employees
You can hold one ordinary (blue) passport for personal use and one official (white) passport for official travel.
The official passport must be surrendered once the assignment ends.
Departmental Intimation:
Always inform your department before applying — even if using Prior Intimation (Annexure H).
Disciplinary or Vigilance Cases:
Passport issuance may be delayed or denied if you are under investigation or facing departmental proceedings.
Foreign Travel:
For government duty abroad, travel must be officially approved by the department and the Ministry of External Affairs.
💡 7. Tips for Smooth Passport Approval : passport for government employees
Use your official email ID while applying for authentication credibility.
Carry both original and photocopies of all documents to the PSK.
Update Aadhaar and service record to match your current address and designation.
If your department doesn’t issue NOCs, go for the Prior Intimation route (Annexure H).
Track your status regularly on the Passport Seva portal.
🧾 8. Summary Table : passport for government employees
Step
Requirement
Notes
1. Fill Application
Online via Passport Seva Portal
Choose Normal or Tatkaal
2. Submit Document
Annexure A/G/H + ID + Address Proof
As per your employment type
3. Pay Fees
₹1,500–₹4,000
Same for all applicants
4. Attend Appointment
At PSK/POPSK
Carry originals
5. Verification
Police or Post Verification
Depends on document type
6. Passport Issued
Printed & sent by Speed Post
3–15 working days
✍️ Conclusion : passport for government employees
Government employees do not have a separate passport for personal use, but their application process is simplified through official documents like the Identity Certificate, NOC, or Prior Intimation Letter.
They also enjoy certain privileges such as post-verification issuance and Tatkaal eligibility with fewer supporting documents.
The passport fee remains the same, but documentation authenticity and departmental communication are crucial for quick approval.
